NIN CO., LTD. (hereinafter referred to as “the Company”) handles personal information collected through this website appropriately in accordance with the following policy.
1. Information We Collect
For inquiries, we may collect information including your company name, department, name, email address, telephone number, details of your inquiry, and any optional supporting documents you submit.
For recruitment applications, we may collect your name, contact information, position applied for, application message, and any optional application documents you submit.
2. Purposes of Use
We use the information we collect only for purposes related to responding to inquiries, recruitment and selection, and other purposes specified below:
- Responding to inquiries, providing materials, preparing quotations and proposals, and related communications
- Recruitment and selection, reviewing applications, scheduling interviews and other selection procedures, and communicating selection results
- Preventing misuse of the website and forms and ensuring their secure operation
3. Disclosure to Third Parties & Outsourcing
Except as required by applicable laws and regulations, we will not provide personal information to third parties without the consent of the individual concerned.
Where we outsource the handling of personal information to the extent necessary to achieve the purposes of use, we will appropriately select service providers and exercise necessary supervision over them.
4. Security Measures & Retention Periods
We take necessary and appropriate security measures to help prevent unauthorized access to, leakage, loss, or damage of personal information.
Management Structure & Security Measures
Access to personal information is limited to authorized personnel who require such access for business purposes. Appropriate access controls, including IDs and passwords, are implemented to ensure that personal information is accessed only to the extent necessary for business operations.
We also implement necessary security measures for devices and systems used to handle personal information to help prevent unauthorized access, data breaches, loss, and other security risks.
Retention & Deletion of Inquiry Information
Information related to inquiries will generally be retained for one year after the inquiry has been resolved and will then be deleted using appropriate methods.
Retention & Deletion of Recruitment Information
Application documents and personal information submitted by job applicants will generally be deleted or securely disposed of within six months after the recruitment process has concluded.
For successful candidates, relevant information will continue to be retained and appropriately managed to the extent necessary for onboarding, human resources, and labor management purposes.
Deletion Methods
Data stored in email systems, servers, cloud services, and other electronic systems will be deleted using appropriate methods. Paper documents, where applicable, will be shredded or otherwise securely disposed of.
5. Requests for Disclosure, Correction, Suspension of Use, etc.
If you wish to request notification of the purpose of use, disclosure, correction, addition, deletion, suspension of use, or suspension of provision to third parties with respect to your personal information, please contact us through the contact point provided below.
After verifying your identity, we will respond to your request in accordance with applicable laws and regulations.
Procedures & Identity Verification
When submitting a request, we may ask you to provide your name, contact information, and other information necessary to process your request. Where necessary, we may also request documentation to verify your identity.
Fees
As a general rule, no fee will be charged. However, if actual costs are incurred in connection with disclosure in writing or similar procedures, we may ask you to bear the relevant costs after notifying you in advance.
6. Cookies & Third-Party Services
This website uses the following third-party services to receive inquiries and job applications and to prevent misuse of its forms. When these services are used, the information described below is transmitted to and processed by the service providers.
(1) Microsoft 365 (Exchange Online)
Provider and recipients: Microsoft Corporation and its affiliates.
Information processed: Information submitted through each inquiry or recruitment application form, including names, company names, departments, email addresses, telephone numbers, positions applied for, inquiry or application details, attachments and application documents; and information necessary for sending and receiving email, such as recipients and sending dates and times.
Purposes of use: Notifying our staff of form submissions, automatically sending acknowledgment emails, responding to inquiries, communicating regarding recruitment and selection, and sending, receiving, storing and managing the emails necessary for these purposes.
Inquiries are distributed through info@nin-nin.co.jp and job applications through careers@nin-nin.co.jp to the staff responsible for handling them. Form notifications and automatic replies are sent from webform@nin-nin.co.jp.
For details about data protection at Microsoft:
Microsoft Trust Center
(2) Cloudflare Turnstile
Provider and recipient: Cloudflare, Inc.
Information processed: Technical signals needed to detect automated abuse, including IP addresses, browser information (User-Agent), TLS connection characteristics (TLS fingerprints), and website identifiers (sitekey and associated origin).
Purposes of use: Detecting and preventing bots, automated submissions and spam on inquiry and recruitment forms, and keeping the website secure. Cloudflare also uses these signals to improve its bot detection capabilities.
For information about Cloudflare’s handling of data and cookies, see:
Turnstile Privacy Addendum
Cloudflare Privacy Policy
7. Contact
NIN CO., LTD.
CEO: Nin Shinkawa
1-1-1 Kaigan, Minato-ku, Tokyo 105-0022, Japan
Contact Us Regarding the Handling of Personal Information
8. Review & Revision of This Policy
We may review and revise this policy in response to changes in applicable laws and regulations or our business practices. Any revisions will be announced on this website.
Established / Last Revised: September 1, 2026